Employment

OFFICE MANAGER (PART-TIME) 

JOB TITLE:              Office Manager

SUPERVISOR:        Executive Director

 

JOB DESCRIPTION:        

The Shemer Art Center has an immediate opening for an experienced office manager. Ideal candidate will be a reliable, organized and experienced professional who is energetic, a team player and comfortable multi-tasking and wearing multiple hats.

RESPONSIBILITIES:

Office manager will oversee office and administrative activities for the art center plus assist in keeping office equipment updated and operating efficiently. Specific responsibilities will include:

  • Opening/closing the office, greeting visitors, artists and clients, and responding appropriately to questions and requests.
  • Answering, screening and forwarding incoming phone calls.
  • Update and maintain appointment calendar, schedule meetings/appointments
  • Receive and sort daily mail. Handle all deliveries and couriers. Facilitate outgoing mail and coordinate artwork shipping.
  • Order office supplies and equipment as needed and develop system for management, inventory control and disbursement. Maintain office supply inventories.
  • Oversee technical support of office equipment and software and monitor updates to retain office efficiency.
  • Perform other administrative duties as needed such as filing, photocopying, collating, etc.
  • Assist with facilitation of volunteer activities, including maintaining database, tracking daily volunteer hours and activity log, and preparing monthly reports.
  • Assist with oversight of Shemer interns, including recruitment,  management, delegating tasks, recording appropriate paperwork, hours and reports required per internship.
  • Work closely with the Executive Director, as needed attending meetings, taking notes and assisting with daily tasks.
  • Perform other duties as assigned by the Executive Director in support of the organization’s operational and administrative needs.

Additional responsibilities may also include processing credit card payments, and taking class reservations.

SKILLS/QUALIFICATIONS:

  • Proven 3-5 years working experience as an office manager. Experience working in an art center or non-profit a plus
  • Professional appearance
  • Good typing skills
  • Proficiency with Microsoft Office Suite
  • Excellent customer service and telephone etiquette
  • Strong verbal and written communication skills
  • Ability to work with minimal supervision
  • Ability to be resourceful and proactive in dealing with issues that may arise
  • Knowledge of and demonstrated proficiency in the use and technical support of computers and software

 ADDITIONAL SKILLS:

  • Experience with Google calendar, scheduling
  • Computer design experience (Adobe InDesign, Photoshop)
  • Advanced computer skills (Quicken experience a plus)

TERMS OF EMPLOYMENT:

Part-time position, 20 hours per week

Hours:  Three days per week, TBD

Rate of Pay: Hourly, rate TBD based on experience.

 

For consideration please email cover letter and resume to shonna@shemerartcenter.org.

Background and reference verifications will be requested.